Effective from: 25 September 2026
Next review: September 2027
1. Purpose
Motion Film Academy is committed to providing a safe, suitable and professionally managed environment for students, staff, freelance tutors and visitors.
The academy takes reasonable steps to identify and control risks associated with filmmaking, acting, equipment, activities and the use of the venue.
2. Risk Assessment
Activities are assessed for foreseeable risks before they take place. Particular attention is given to:
- Cameras, tripods, lighting and other equipment
- Electrical equipment and cables
- Moving around filming locations
- Outdoor activities and weather conditions
- Slips, trips and falls
- Acting, movement and physical activities
- The use of props and practical effects
- Fire and emergency evacuation
- The age and individual needs of students
Risk controls will be reviewed when activities, equipment or circumstances change.
3. Supervision
Students aged 11 to 17 will be appropriately supervised during academy sessions.
Students must follow reasonable instructions from tutors and staff concerning safety. Activities may be stopped or changed if they are considered unsafe.
4. Equipment
Students will be given appropriate instructions before using academy equipment.
Equipment must be used responsibly and only for its intended purpose. Damaged or faulty equipment must be reported immediately and must not be used until it has been checked.
5. Venue and Fire Safety
The academy will follow the venue’s fire, evacuation and emergency procedures.
Students will be made aware of relevant emergency arrangements and must follow instructions during an evacuation or other emergency.
6. First Aid, Illness and Injury
Appropriate first aid arrangements will be available during sessions.
Parents or carers will be contacted where a student’s illness or injury requires their involvement. Emergency services will be contacted where necessary.
Emergency contact information provided by parents or carers will be handled in accordance with the academy’s Data Protection Policy and Privacy Notice.
7. Accidents and Incidents
Accidents, injuries and significant safety incidents will be recorded and reviewed where appropriate.
Parents or carers will be informed when an incident involving their child requires notification.
8. Safeguarding
Health and safety arrangements operate alongside the academy’s safeguarding procedures. Any concern about a student’s welfare or safety will be dealt with in accordance with the academy’s Safeguarding and Child Protection Policy.
9. Staff and Freelance Tutors
Anyone working with students on behalf of the academy is expected to follow relev